Private Events/Weddings Notification

On March 15th, 2021, Governor Cuomo will be allowing wedding/social events in New York State at the discretion of the local Health Departments. As of March 22, 2021 the New York State’s social gathering limit is 100 or fewer people in indoor non-residential settings and 200 or fewer people in outdoor non-residential settings. If you plan on hosting an in-person and/or catered private venue event above the State’s maximum social gathering limit of 100 indoors or 200 outdoors, responsible parties must notify the Ulster County Department of Health at least 5 days in advance of the event date and submit a written plan.

Expected # of Attendees (must be lesser of 150 persons or 75% of venue capacity indoors or 200 persons or 75% outdoors)

The facility hosting the event is to read the complete Interim Guidance for Food Service During the COVID-19 Public Health Emergency document and confirm they have done so by clicking the link at the end of the document.

Interim Guidance for Food Service During the COVID-19 Public Health Emergency Document (pdf)

Events may be subject to inspection by local health authorities to ensure compliance with all provisions of the guidance.


If you have questions we can be reached at (845)340-3010.

Additional Guidance

Please refer to the NYS Forward Phase 3 Interim Guidance for Food Services During the COVID-19 Public Health Emergency for a full explanation of requirements.

  • In the event of a COVID positive employee, event staff, vendor or attendee, responsible parties must cooperate with Ulster County contact tracing staff to trace all affected contacts.
  • Employees and event staff must always wear masks.
  • Venue staff, event staff and/or responsible parties must ensure that attendees are not congregating except when seated at their assigned table.
  • Venue staff, event staff and/or responsible parties must ensure that attendees properly wear face coverings when standing, and are only standing when necessary.
  • Facilities must conduct regular cleaning and disinfecting, and more frequent cleaning and disinfecting of frequently touched surfaces-see NYSDOH “Interim Guidance for Cleaning and Disinfection of Public and Private Facilities for COVID-19” for detailed instructions.

COVID Testing for Attendees

To attend the event, guests must have:

  • Negative PCR COVID test 72 hours prior to the event, OR
  • Negative FDA authorized antigen test within 6 hours of the event, OR
  • Proof of completion of vaccine series at least 14 days prior to the event
  • COVID positive guests MUST NOT be allowed to attend the event.

COVID Testing for Employees and Event Staff

Employees and event staff include anyone who may interact with attendees and other employees or event staff. Examples are venue staff, catering staff, bartenders, entertainers, photographers/videographers, security personnel, parking attendants, floral arrangers, etc.

Employees and event staff must be tested, and test negative:

  • Through a PCR COVID test prior to working their first event, AND
  • Be tested biweekly while continuing to work events, OR
  • Provide proof of completion of vaccine series at least 14 days prior to the event
  • COVID positive employees and event staff MUST NOT be allowed to work the event.

Health Screening of Attendees, Employees and Event Staff

Must be conducted prior to entry to event or workplace

Immediately before entering the event, employees, event staff and event attendees must be screened for the following:

  • COVID-19 symptoms, such as temperature above 100.4°F, cough, loss of taste and smell, shortness of breath, etc.
  • Recent positive COVID-19 test results.
  • Recent contact with suspected or confirmed COVID-19 positive individuals.
  • Compliance with NYS travel advisory.

This screening may be done remotely (by phone, online form, etc.) or in person.

Seating

  • Limited to maximum 10 persons per table.
  • Where possible, attendees should be seated at a table or area with members of their same immediate party, household, or family.
  • Tables must be spaced a minimum of 6 feet (from chair back to chair back)
  • Guests may only remove face coverings when seated at a table.

Food Service

  • Sit Down Service– no restrictions.
  • Buffet – facility must have designated food workers at each station to serve food items to the guests, queue line signage and floor markings must encourage social distancing.
  • Bar Service – table service or guests must take beverages back to their table for consumption.

Music / Dancing

Live music performers and other entertainers must be separated from attendees by either 12 feet of physical space or an appropriate physical barrier

Dancing is allowed with the following conditions:

  • Ceremonial dances by selected attendees with members of their immediate party/household or family.
  • Non-ceremonial dancing is allowed, but attendees must wear face coverings and may only dance with members of their same immediate party/household/family.
  • Dancing zones or areas must be clearly marked, and dancers must remain in their designated zone/area.